Whole Earth Covid-19 Preparedness and Guidelines
Welcome to our new page where you can find all of our updates on how we are protecting campers, families, and our staff from the SARS-CoV-2 virus and the associated COVID-19, or coronavirus, disease. Our administrative staff monitor Oregon State COVID-19 news portals daily, including any new guidance issued by the Oregon State Governor’s Office.
We invite you to remain updated by accessing these same resources below:
We are so grateful to be able to gather outdoors again and support our students in developing their confidence, resilience, and kinship with nature. It is our intention to provide an opportunity for wholesome nature connection while also maintaining the absolute best COVID-19 safety guidelines possible.
Summer camps provide an important enrichment opportunity for children in our community. They also serve a crucial childcare need for many working parents. Given the current state of our world, you can expect changes throughout the summer as we do everything we can to keep our students, instructors, and families safe.
In this time of uncertainty, we are truly grateful to be able to foster this experience for our campers and to provide meaningful work for our caring instructors. Please visit our Facebook Page to get real-time updates about what we’re up to at camp.
We are here to support you; please feel free to reach out to us directly with any questions or concerns at firstname.lastname@example.org or give us a call at 541-937-KIDS.
Please read on for important details, and we truly appreciate your understanding, flexibility, and continued support!
update for summer 2021 coming soon
Besides a few adjustments due to new regulations, not much will change for Summer 2021 camps. Face coverings are still required in outdoor public spaces when physical distancing is not possible. Please check back in this section for updated procedures, coming soon.
We continue to review all CDC and local health authority guidelines along with positive COVID-19 case levels as a part of our larger risk assessment processes. Our current operating procedures may change depending on our regular analysis of risk.
At this time, all students are required to wear face coverings for the duration of camp. Children under 3, including infant dependents of staff, will not be required to wear masks due to safety concerns. Unfortunately, if a student is unable to either wear a mask, they will not be able to attend camp at this time.
We are committed to running high-quality, engaging camps that prioritize the health of participants and reduce the risk of contacting the SARS-CoV-2 virus and the associated COVID-19 disease. And while studies show that being outdoors carries a lower risk, there is potential risk in any social interaction.
Changes to Our Camp Experience
In order to maintain everyone’s safety, we are using key indicators for health screening at check-in. Everyone who comes to camp is screened for symptoms including campers, staff, and volunteers.
- We take the temperature of each camper using no-contact forehead thermometers. Any person who has a fever of 100.4 degrees Fahrenheit or higher will not be allowed to attend camp and will be sent home.
- If you or someone in your household has had fever, cough, or shortness of breath, we will ask campers and their family members to stay home until the camper is symptom free, without the aid of medications, for a complete 72 hours.
- In cases of potential exposure or a positive COVID-19 test, campers will need to spend at least 14 days after the onset of symptoms away from camp. An additional 72 hours spent away from camp after a fever is gone without the aid of medications will also be required.
- Staff maintain a confidential daily record of these health screenings as recommended for potential contact tracking information.
To maintain recommended social distancing protocols and to remain compliant with state guidelines, our camp groups have changed by the following:
- Group sizes will have no more than ten (10) students to maintain safe distancing.
- Camp activities have been modified to eliminate games and activities that require prolonged close interaction, skin-to-skin contact, or sharing of items. When the same item does need to be handled by more than one student, we sanitize hands and the item before and after.
- Aftercare cannot be offered at this time. It is available during registration for summer camps; if it is still not an option for summer based on state guidelines then you will be refunded of that purchase.
- All visitors to our camp programs, including any parents who need to exit their vehicle to support their child, will be required to undergo the same health screening as students in order to enter our designated camp areas.
We are working hard to update and maintain our policies in accordance with changing state guidelines. Due to current state safety guidelines:
- All campers over the age of five (5), staff, and volunteers must have a face mask on at all times when maintaining six feet (6ft) of social distancing is not possible.
- If you are unable to wear a face mask due to medical reasons, you will need to provide a face shield or the student will be unable to attend camp.
- If you or your camper cannot wear a face mask or shield please email us at email@example.com or call 541-937-KIDS.
Increased hygiene and Sanitation
Hygiene is already an important priority at camp. However, for everyone’s safety we will be introducing:
- Increased handwashing.
- Frequent use of alcohol-based hand sanitizers.
- Restroom facilities are sanitized between use by all groups and twice daily on a schedule.
- We create a strong culture of respiratory etiquette (such as covering coughs) with our staff demonstrating and coaching appropriate etiquette.
- We eliminated shared equipment where possible and have implemented sanitizing procedures where eliminating shared equipment is not possible.
Notification and Transparency
If anyone associated with a Whole Earth summer camp (campers, volunteers, staff, or visitors) has a confirmed exposure to or contracts COVID-19:
- Staff will immediately consult with local health authorities and comply with any required procedures which could include operational changes and/or possible program closure.
- Families will be notified by public health officials if a camper, volunteer, staff member, or visitor is confirmed to have COVID-19.
- We will not disclose personal medical records or identities in accordance with Federal (HIPAA) guidelines.
My child is unable to consistently wear a mask due to a disability or a medical condition. What happens now?
If your child is three (3) or older and unable to wear a mask at all requested times due to a disability or a medical condition, we are unfortunately unable to accommodate their attendance at this time. Please contact us as soon as possible as your child will not be able to attend camp.
Because we are unable to provide reasonable accommodation for your child, we are amending our refund policy in this case only. We will apply your total camp tuition as camp credit on your account for use at any future camp. You may reach us via email at firstname.lastname@example.org or by phone at 541-937-KIDS.
The weather is supposed to be very hot and sunny for my child’s camp and I’m worried that they will become overheated with the mask. What are you doing to ensure they stay hydrated and cool?
As always, heat and hydration are of primary concern at summer camp. We take this seriously and continually support students in keeping up on hydration by playing frequent water-drinking games and focusing group activities in the shade as frequently as possible. In the afternoons we limit high-energy activities and do our best to ensure break times are located in shady places. There is ample shade in all of our camp locations this year.
There are opportunities for children to not wear masks at appropriate, designated times where social distancing is possible. These instances include snack, meal, and water breaks, as well as “mask breaks” for individual students who have that need and are supported by staff in being a safe distance from the group and facing away.
We also recommend sending a backup mask in case the student’s mask become saturated due to water play or rain.
What is your refund policy?
As it has been since the beginning of summer, our usual refund policy applies, outlined below. The only amendment is the above mentioned exception for a student unable to wear a mask due to a disability or medical condition.
Cancellations made at least 15 days prior to the first day of camp will receive a full refund, minus the 25% non-refundable deposit.
Cancellations/transfers made between 8 and 14 days prior to the first day of camp will receive a refund of 50% of the total camp tuition.
Cancellations/transfers made 7 days or less prior to the first day of camp, or after the start of a program, are not refundable.
I would like to unenroll my child from camp and donate the remaining value of my camp tuition; how can I do that?
You may contact our office to process the cancellation and donation. You may also submit donations directly online through the Whole Earth website.