Whole Earth Covid-19 Preparedness and Guidelines
Here you can find all of our updates on how we are protecting campers, families, and our staff from the SARS-CoV-2 virus and the associated COVID-19, or coronavirus, disease. Our administrative staff monitor Oregon State COVID-19 news portals daily, including any new guidance issued by the Oregon State Governor’s Office among many other agencies.
We invite you to remain updated by accessing these same resources below:
We are so grateful to be able to gather outdoors again and support our students in developing their confidence, resilience, and kinship with nature. It is our intention to provide an opportunity for wholesome nature connection while also maintaining the best COVID-19 safety guidelines possible.
Summer camps provide an important enrichment opportunity for children in our community. They also serve a crucial childcare need for many working parents. Given the current state of our world, you can expect changes throughout the summer as we do everything we can to keep our students, instructors, and families safe.
In this time of uncertainty, we are truly grateful to be able to foster this experience for our campers and to provide meaningful work for our caring instructors. Please visit our Facebook Page to get real-time updates about what we’re up to at camp.
We are here to support you; please feel free to reach out to us directly with any questions or concerns at firstname.lastname@example.org or give us a call at 541-937-KIDS (5437).
Please read on for important details, and we truly appreciate your understanding, flexibility, and continued support!
COVID-19 Policies for 2021
*Our operating procedures are subject to change AT ANY TIME in accordance to best practices and guidance regarding the COVID-19 pandemic.*
As of September 7th:
In light of the sharp increase of secondary COVID-19 exposures among our summer staff and students, we are once again requiring that all students be masked for our programs in addition to social distancing.
While transmission risk is much lower outdoors, we are acting in an abundance of caution until Lane County’s numbers again decrease from its high risk category.
Please note that OUR MASK POLICY MAY BE LIFTED AT ANY TIME THROUGHOUT THE SEMESTER in accordance with the daily changes of the pandemic and our usual refund policy does apply. Please see “Face Masks and Face Coverings” headline below for how camp would operate in that situation before purchasing a program.
As of August 4th:
We are closely monitoring the changing delta variant situation in our community. We continue to check for any new local or state updates regarding recommended guidance while considering the other agency directives as outlined below. Here is what we are currently doing at camp, though this could change at any time based on the best available information we have at that time:
- We are continuing to practice social distancing at camp while maintaining our strict sanitation procedures.
- In situations/activities where groups cannot practice social distancing, masks are being required. Please give your child an extra mask or two for their camp day.
- We have eliminated our intention of having two groups interacting with each other for socially-distanced games that would create a larger cohort, though we are still having two groups use the restrooms (with masks on at all times) before sanitizing for the next group of students.
- The remaining procedures from below are still in effect.
As of July 5th:
We recognize there are inherent risks being outdoors, and we work diligently to manage them. Be it extreme weather, hazards in the forest, or COVID-19, we know that you entrust your children’s care to us and we prioritize their well-being and that of our staff.
Our administrative staff have always monitored the health and safety guidance of multiple agencies regarding the safe operation of our programs and we continue to do so daily. One of the most rapidly changing guidelines has been surrounding issues related to the COVID-19 pandemic. Though we often get emails before their websites are updated, you can visit these agencies’ websites to read their health and safety guidance directly: the Centers for Disease Control and Prevention (CDC), the State Governor’s Office, the Oregon Health Authority (OHA), Lane County Public Health, The U.S. Occupational Safety and Health Administration (OSHA), the American Camp Association (ACA), and the Department of Education (DOE).
Oregon Governor Kate Brown announced that Oregon lifted restrictions related to COVID-19, with some exceptions, starting June 30, 2021. The Oregon Health Authority quickly released new guidance in accordance with this policy shift.
We appreciate your patience as we reviewed this new guidance and integrated it with the latest guidance from the other agencies and organizations listed above to update our operating policy.
As always, we will continue to monitor and integrate the guidance given by the organizations listed above, and publish any changes to our operations that the combined guidance suggests or mandates as we adjust to meet new best practices for health and safety as they relate to Whole Earth Nature School.
There are many COVID-19 health and safety factors considered and followed for our day camp programs, including: Health Screening, Maintaining a Healthy Environment, Hand Hygiene, Cohorting & Physical Distancing (including while eating/drinking), and Face Masks. Overnight camp programs have these additional considerations: Bathrooms, Venting, and Site Leaves & Returns.
Mask use is the most noticeable change to current best practices for health and safety. In conjunction with the recent OHA guidance change, we are changing our mask restrictions, starting with camps beginning on Monday, July 5th (Saturday, July 3rd for overnight camps). Masks will be required to be worn at drop off and pick up when distancing is difficult to maintain and at specific times during camp as outlined in our COVID-19 Mitigation Strategies below.
When Lane County’s risk is low, the following camp operations will apply. Should the county’s risk level increase according to relevant government agencies, we would reinstate our all-day masking requirements in accordance with and by consulting the applicable guidelines at that time. We ask for your understanding and flexibility as we also need to remain flexible with the changing landscape of this pandemic.
general camp Covid-19 procedures
The OHA recommends that summer youth programs promote vaccination for eligible staff, youths and their family members.
- You can visit Lane County Public Health’s website for appointment information and participating pharmacy locations.
SCREENING and TESTING
- We have updated our screening questions at check-in and have updated our procedures in handling potential situations as a result of these screening questions.
- We ask families to self-screen at home for illness before camp and ask that you stay home and let us know via ContactUs@WholeEarth.org or 541-937-KIDS (5437) if any of the following symptoms are present. (Do not bring your child to the program if they currently have or recently had an illness with COVID-19 symptoms.)
- Primary symptoms of concern: Cough, fever (temperature of 100.4°F or higher) or chills, shortness of breath, difficulty breathing, congestion, or new loss of taste or smell.
ISOLATION, QUARANTINE, and CONTACT TRACING
- We are using our screening procedures to direct students and their families to appropriate quarantine measures where applicable and are working with Lane County to provide contract tracing where required.
MAINTAINING A HEALTHY ENVIRONMENT
(Ventilation, Limiting shared objects, Routine cleaning.)
- Our cohorts have been redefined to mean two groups of students (between 16 and 24) which is in line with the previously recommended guidance of 30.
- Two groups of 12 students may interact with each other to play socially-distanced games, forming a larger cohort of 16 or 24 students for the week. (No longer applicable as of August 2nd)
- Cleaning bathrooms with our sanitation spray will occur after two groups of students (one cohort) uses the bathroom. After the first camp group of 12 students uses the facilities, approximately 5 minutes of a break will be implemented before inviting the second group of 12 students in their larger cohort to use the facilities. After this second group of students vacate the restrooms, we will sanitize the restroom for the next cohort. The two groups of students will remain the same the entire week.
Hand hygiene, covering coughs and sneezes (respiratory etiquette).
- Students and staff will wash their hands with soap and water as it is available before and after mealtimes. Sanitizer will be used in place of soap and water where it is unavailable.
- Staff will coach students on appropriate respiratory etiquette: sneezing and coughing into a tissue or an elbow and using appropriate hand hygiene after.
COHORTING and PHYSICAL DISTANCING
- Cohorts have been redefined as two groups of students for day programs (please see above in “Maintaining a Healthy Environment” for more details).
- We are still practicing social distancing between students and between students and their instructors, regardless of vaccination status.
FACE MASKS and FACE COVERINGS
When the county’s transmission risk is lower than “extreme” or “high” risk, we will not be requiring masks to be worn for the majority of our camp day. The following are times when masks will still be required even if the county is experiencing a lower risk of transmission:
- At pick up and drop off. All students and their families, as well as our staff, are required to wear masks during these times as social distancing is difficult to maintain.
- Students and staff will wear a mask at the beginning of their camp day on Monday until group guidelines and safety protocols are discussed. They can then remove their masks once their instructor indicates this section has been completed.
- Students and staff do not need to wear masks while sitting for an activity, break, or meal. Masks must be worn at all times when they are using the bathroom and whenever they are entering the pavilion at Mount Pisgah Arboretum.
- Students and staff should have their face mask easily accessible at all times to be prepared for situations that may temporarily require masks, such as activities requiring sustained close contact.
- Any camper choosing to wear a mask more often than these requirements will be supported in doing so.